Questions & Answers for the M&E Framework

1. The procurement procedures indicate that the tender content should include a section entitled Overview of Implementation Concept and Project Organization. Does this refer to how the M&E framework will be developed (actual project) or how the eventually accepted framework is proposed to be implemented by eco.business Fund and its beneficiaries?

  • It refers to the outline on how the consultant considers implementing the project, and the composition of the team and their activities for carrying out the project. 

2. If it refers to the development of the framework, how is this different from the two prior content sections, Scope of Work and Methodological Approach? What content are you expecting?

  • The scope of work should entail the boundaries and outreach that the consultant considers appropriate for the project implementation. The methodological approach is the description of the procedures and methods that are proposed by the consultant to be considered for the implementation of the M&E Framework by the eco.business Fund. 

3. It is the understanding that the M&E system will be applicable to all the areas where the Fund is working (sustainable agriculture and agribusiness, fisheries and aquaculture, forestry, and tourism).

  • Yes. However, the proposal is expected to have a stronger focus in sustainable agriculture and agribusiness, as most of the investments are concentrated in these two areas. Nevertheless, it is expected that the consultant proposes a methodological approach on the other three areas.  

4. If so, some of the evaluation tools (indicators and other tools) may need to be specific for each of the areas. Does the project seek to have these specific evaluation tools, or should it be focused on common tools and indicators with recommendations for specific sectors?

  • Yes, the indicators should be specific for each of the areas but also indicators across areas (transversal and comparable). During the initial stages the project will focus on the development of indicators rather than the development of other evaluation tools. In the case of indicators, the consultant is free to propose what is considered more appropriate and cost-efficient for the Fund. Consultants are encouraged to review widely accepted market methodologies and align their proposals to these methods. 

5. The terms of reference mention working in two stages: a) elaborate a concept note for the M&E framework and define indicators, and b) adjustments to the framework and execution of the rest of the proposal. Is the fund open to other project steps, stages or phases, if the consultant respects the concept of presenting a preliminary framework, derived from its research and work, with later adjustments based on what the consultant anticipates being consultation with the Fund, FIs, and other important stakeholders?

  • Yes, the Fund accepts proposals with more stages or phases.

6. Is the Fund open to accepting a framework that would be implemented in phases or a stepwise fashion over an agreed-upon time period? The consultant feels that it will be important to establish a baseline and that more difficult conditions may need to be implemented over time, and reported accordingly.

  • Yes, the Fund is open to accepting any of the two implementation methods mentioned.

7. The consultant will make every attempt to propose working digitally/virtually with FIs and with the Fund in an effort to be cost effective, and minimize greenhouse gas emissions. The consultant feels, however, that it will be necessary to visit and interact with key FIs to enrich the information upon which the framework is developed, as well as consult with them once the preliminary framework is accepted by the Fund. Can the Fund provide the following information for planning and budgeting purposes? For each FI in each country: number of sub-borrowers, average loan size, number of active loans to sub-borrowers, total funds placed to date by the Fund with each FI, breakdown of the activities of the sub-borrowers according to the four sectors mentioned in question 2 above (please see the information below)

  • The eco.business Fund can invest in all Latin American countries except from Chile and Uruguay. Furthermore, for the time being, the Fund will not invest in the small islands of the Caribbean. In the following link there is information on current investments and countries where these are located: www.ecobusiness.fund  
  • For the time being, the Fund concentrates its investment in agriculture and agri-business activities. In general, the Fund approaches top tier Financial Institutions that have a relevant portfolio in the four focus sectors, where sub-borrowers range from small holders to large corporates. Partnering institutions amongst countries differ on their credit approach to sub-borrowers. Therefore, it is difficult to provide standardized figures for each FI in each country, as they are very diverse. Even if there is official cap on the sub-borrower loan size, a sub-borrower can receive up to USD 1 million. 

8. Will the project implementer have unrestricted access, subject to a confidentiality agreement, to the following information:

a. Outputs from FIs (page 17 of the ToC);

  • Unrestricted access will be granted upon signature of NDA.

b. Outputs collected by FIs regarding the sub-borrowers (page 21 of the ToC), when collected;

  • Yes. Although some banks have limited reporting capabilities and limited information about their clients.  

c.   The green lists adapted by each FI;

  • IBID.

d. Copies of relevant certification audit reports used by FIs as a condition for working with sub-borrowers?

  • No, the only information available in this case will be the one published by the corresponding certification standard.

9. We would like to know if it is possible to know the budgetary ceiling for the project's implementation.

  • The project does not have an official budgetary ceiling. Nevertheless, the financial proposal will be one of the elements weighted in the evaluation, as highlighted in the Procurement Procedure Document. 

10. We would like to know if the it is possible to extend the deadline to submit the proposal.

  • The deadline for sending proposals for the project "Build a result and impact monitoring and evaluation framework for the eco.business Fund" has been extended to 31 August.

11.   Section III, Proposed Concept (max. 12 pages) requests a work plan with the level of effort of the team by sub-task. Is it almost the same information that is requested in section IV. B, detailed description of the tasks using the template of Annex 5? We asked this, because the description per sub-task will occupy several pages at the cost of describing the methodology and organization of the project.

  • The Section III refers to the narrative description of the general work plan and the role of each team member. The section IV refers to a quantitative appreciation of each activity/deliverable (in person-days) performed by each team member (discerning between working days at home and at the field).